Ethical AI Use Declaration

Principles of Ethical AI Use at Viking Potatoes sp. z o.o.

Introduction and Legal Basis

Artificial intelligence (AI) is a groundbreaking technology with many positive applications, but its development also carries potential risks. In response, the European Union has adopted the world's first comprehensive legal framework for AI - the AI Act. Most AI Act provisions, such as requirements for high-risk systems, will become applicable after the transitional period ends.

In this context, within the AI Pact, the AI Office encourages all organizations to proactively implement key AI Act provisions, aiming to establish best practices in minimizing risks to health, safety, and fundamental rights.

Reference documents:
  • AI Act - Regulation (EU) 2024/1689
  • AI Pact - voluntary initiative of the European Commission
  • OECD Recommendations on Trustworthy AI

Consensus AI Definitions

In accordance with international standards, we adopt the following definitions:

  • AI System: A machine-based system that can make predictions, recommendations, or decisions affecting reality or virtual environments.
  • AI System Lifecycle: The phases of designing, verifying, deploying, and monitoring an AI system, carried out iteratively.
  • AI Knowledge: Resources such as data, algorithms, models, and know-how necessary for managing AI systems.
  • AI Actors: Individuals and organizations participating in the AI system lifecycle.
  • Stakeholders: Entities involved in or affected by the operation of AI systems.

Scope of AI Use

Our company uses AI in the following areas:

  • Content generation: Creating materials using AI tools.
  • Local marketing: Using external AI tools for analysis and optimization of marketing activities.

Informing Clients and Obtaining Consent

In cooperation agreements, we include a provision regarding AI use, informing clients about our practices and obtaining their consent for the use of AI in projects we deliver.

Implementation procedures:
  • Material and process verification: All content and results generated by AI are reviewed by our team.
  • Continuous monitoring: We monitor AI system performance to identify and eliminate potential errors.
  • Risk matrices: Detailed risk assessment for each AI application.
  • Escalation procedures: Clearly defined reporting and problem-solving paths.
  • Security protocols: Detailed data protection procedures.
  • Retention policies: Defined data retention periods.
  • Backup procedures: Regular backups and recovery procedures.

Ethics and Social Responsibility

Our AI activities are based on:

  • Supporting, not replacing human work: AI is a support tool that does not replace the experience and knowledge of our employees.
  • Continuous improvement and education: We update our procedures to keep up with changes in technology and law.

AI Pact Implementation

We consciously implement the AI Pact principles, committing to:

  • Implementing an AI governance strategy.
  • Mapping AI systems and identifying risks.

Appendices